Votre profil

Our client, a private bank is looking for a Office Manager (m/f):

       Your Profile

  • Qualifications /education required: Degree in Law followed by appropriate market relevant working experience.
  • Experience required:  A first similar experience in a similar position is required. Strong business administration knowledge are desirable. 
  • Competencies / soft skills :

Ability to produce business correspondence & excellent verbal communication in FR & ENG

Excellent interpersonal skills
To be able to prioritize, to coordinate your own work and be stress resistant
To be a multi-task employee who can manage workflow and deadlines
To be able to maintain confidential information and be customer oriented

  • Competencies / technical skills: Knowledge of MS Office skills (Outlook, Word, Excel, PowerPoint…)
  • Language skills: Fluent French and English. Spanish or Italian is a plus.

Votre mission

Responsible for the all tasks related to the reception. In charge of organization and coordination of the office, procedures and resources to facilitate organizational effectiveness and efficiency.  

 Key Responsibilities

  • Ensure a perfect switchboard operator role (answering the phone, dispatching messages and eventual follow-up)
  • Welcome clients and all kind of visitors (suppliers, maintenance staff etc…). Take in charge set-up and the logistic  of the different  meeting rooms
  • Organize the different lunches taking place at the office (ordering meals & set-up of the room)
  • Deal with general correspondence (dispatching, outgoing post, ordering express deliveries…)
  • Manage procurement of all office supplies of stationary, equipment and furniture.
  • Manage all travel itinerary bookings
  • Check invoices & liaise with the accounting department
  • Ensure personal administration duties for Directors & support the Commercial Team if needed
  • Be responsible for external events co-ordination (liaise with headquarter on a regular basis)
  • Organize internal events (Christmas dinner, team building…)
  • Reporting any technical malfunctioning in the office to the building management
  • Deal with all kind of subscription (newspapers, magazines, enrollments…)
  • Be the contact person for all matters related to Security (access to the premises, physical security of persons, Computer Emergency and Security Incident)

Management and Reporting

  • Reporting to Local Managing Director & the local Chief Operating Officer
  • Manage & coach reception staff